Arclo

Forms

Applications, appeals and feedback — built on the dashboard, filled in on the web or inside Discord, and reviewed in one queue with a decision that reaches the applicant.

On this page

A form is a list of questions and a set of rules about who may answer them. Members fill it in on a public web page or through /form apply in Discord, and every submission lands in one review queue.

Building a form

  1. Switch it on

    Utilities → Forms.

  2. Create a form

    Start from a template or from scratch. Up to 25 forms per server.

  3. Add questions

    Up to 25 across five pages.

  4. Set the rules

    Who may apply, how often, whether it is open, and where submissions go.

  5. Share it

    A public link, a /form apply command, or a button on a message you designed.

Question types

GroupTypes
TextShort answer, paragraph, number, email, URL, date
ChoiceRadio buttons, checkboxes, a dropdown, a multi-select, a single tickbox
PickersMember, role, channel, or any mentionable
FilesUploads
LayoutA block of text with no answer, and a page break
  • Every question can be required, carry a description and a placeholder, and free-text answers can have a length range and a pattern.
  • Choice questions take up to 25 options.

Why five pages

Discord allows at most five components in one popup and has no plans to raise it, so a longer form is asked across several popups with a Continue button between them. Five pages of five questions is the cap — 25 questions.

Rules

Open / closed
A closed form still exists and still shows its submissions; it just stops accepting new ones.
Allowed and ignored roles
Who may apply.
Account age and time in server
Gates against brand-new accounts.
Cooldown
How long before somebody may apply again — from a minute to a year.
One submission per member
Or as many as they like.
History kept
How many decided submissions stay on the dashboard — 1,000 per form by default, adjustable from 100 to 5,000. Pending reviews are never removed.
Where submissions go
A review channel, optionally as a thread per submission.

Reviewing

Every submission is in one queue on the dashboard and, if you configured a channel, as a card in Discord. Staff accept, reject or comment, and the applicant is told either way.

  • A decision can carry a message the applicant receives, and can grant or remove roles.
  • Reviewer and manager roles decide who may see the queue and who may decide.
  • The public page is the same form your members fill in, so what you see is what they answered.

Commands

  • /form apply <form>
    Everyone

    Fill in a form without hunting for its message — and the only way into a private form.

  • /form send <form> [member] [role] [note]
    Form managers

    Send a form to a member's DMs — or to everyone holding a role.

  • /form toggle <form> [enabled]
    Form managers

    Switch a form on or off without leaving Discord.

  • /form submissions <form> [status]
    Submission viewers

    Browse a form's submissions right in Discord.

Still stuck? Ask in the support server — somebody there has almost certainly configured this before.